Contact Us

Advantages of Using Document Storage

Advantages of Using Document Storage

When thinking about document storage, a lot of people might raise eyebrows. Why need document storage when you can just organise, store and dispose the heaps of paper in your own office space?

Document storage is not just an excessive want. Having a trustworthy document storage facility will help you prevent things like cluttered closets, disarranged boxes, unorganized office space and missing files. If your business doesn’t have an efficient system, you are more prone to losing files and records that might lead to business inefficiencies, compliance fees or compromised security. With professional document storage, you can avoid all of this.

There are a lot of benefits that you can get from hiring a reliable document storage. To help you decide why you need a dependable document storage, we have listed down a few of the benefits that you can get from it.

1. You don’t have to pay for Compliance Fees
To prevent fraud and to maintain the best interest of consumers, there are a number of guidelines set in place. Did you know that even records management have protocols set in place and it is not rare that these are accidentally violated? A lot of businesses are required to pay fines because of forgetting to destroy lapse document. Once you hire a professional document storage, they will do the job of scheduling and destroying documents that are already lapsed thus will prevent you from getting fined.

2. You get more office space.
One thing about keeping documents in your own office space is that it eats up the space that you can use for other things. By hiring a document storage, you can transfer all the boxes of cluttered documents to the storage and make use of the extra space however you want. Having a more open environment free from all the clutter also gives a refreshing look to your office. This also benefits your employees to increase their efficiency and creativity.

3. You save money and time.
Aside from not having to pay compliance fees, you can also save money on transportation since you do not have to drive to and from your company’s off-site storage, if you have one. There are professional document storage companies that gives you the option to hand over your documents to their trained staff and they will deliver the documents to the site. To make your mind at ease, the vehicles are installed with GPS devices so that you can track your documents.

4. You will have Enhance Security
Once you have a document storage facility, you are provided a maximum security for your documents. From pick-up, transportation and storage, you are sure that your documents are treated with care and security. All the employees are well-trained and the premises are equipped with 24/7 surveillance. If you want your documents to be stored in a secured area, employ a reliable storage facility.

With all of these advantages, you must now realise the importance of having a professional document storage for your business. If you are interested in knowing more about document storage systems, then we are more than willing to help!

Kent Space offer flexible, secure, business document storage solutions. Competitively priced with flexible terms, it’s no great surprise we’re one of the most frequently chosen business self-storage providers in the Kent region. With access to your secure document storage area 24 hours a day, 7 days a week, you can be assured that all your documents are stored in safely and securely. Simply get in touch with us and our friendly team by contacting us on 01634 673 307 or by sending us an email at info@kentspace.co.uk